HSA Student Enrolment Rules

These rules apply to all students of Health Skills Australia.  The following  contains important information on enrolment including requirements, important dates, variations, deferral and withdrawal.

Use the links to navigate to the relevant section or scroll down to view the entire document.

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Terminology

General

1. Enrolment

2. Approved census dates

3. Maximum units or modules in a study period

4. Attendance and Participation

Commencing students

5. Enrolment for commencing students

Continuing students

6. Enrolment for continuing students

Restrictions

7. Enrolments exceeding award requirements

8. Repeat enrolment in units or modules already passed

9. Restrictions on class enrolments for units or modules

10. Non-award enrolment

11. Concurrent enrolment in more than one course 

Variation to enrolment

12. Variation to enrolment

13. Important dates for variations

14. Addition or substitution of units or modules

15. Withdrawing from units or modules

16. Deferral of course enrolment

17. Non-enrolment

18. Reinstatement of enrolment in a course following suspension for non-payment of fees 

19. Suspension and enrolment after suspension

20. Enrolment after discontinuation of enrolment

21. Withdrawal from course 

22. Re-admission after withdrawal from a course 

23. Time limits for the completion of a course of study  

Terminology

Academic Calendar contains key dates relevant to enrolment such as census dates, re-enrolment dates and term start and end dates.

Census date refers to the last date on which all a student’s term enrolment requirements must be finalised. It is also the last date for a student to withdraw from a unit or module without incurring the financial liability for the unit or module, the last date for a student to apply for VET FEE-HELP assistance, and the date that the student incurs the debt for the requested VET FEE-HELP tuition assistance for the term’s unit or module enrolments.

Conditional Enrolment refers to an enrolment in a course which is restricted to a specific number of units or modules and which usually has other conditions governing the enrolment.  Students may be allowed admission into HSA under Conditional Enrolment or may be placed on Conditional Enrolment in accordance with the Course Progression Policy for students.

Course refers to a program of study made up of a sequence of units or modules which lead to an award of an HSA issued Vocational Education and Training.

Course Guides contain information on course sequencing, course duration, workshop and placement requirements, and pathways to future study.

Current students. Students will be considered to be current until:

  • they complete the course of study
  • they withdraw from the course of study
  • their enrolment is discontinued or they are excluded from a course or from study at HSA
  • they fail to re-enrol in the course for a period of three consecutive terms without approved deferral in which case the student will be regarded as having ceased their course of study

Deferral of enrolment means that a student has been granted leave to not enrol in one or more study periods.  A student who has a valid enrolment deferral remains a current student and will be allowed to resume their studies upon their return.

Discontinuation of enrolment, which can also be referred to as terminationexclusion or cancellation, refers to a forced cessation of enrolment for a specified minimum or maximum period due to the decision of a panel convened to examine a matter of academic or non-academic misconduct or convened to examine the failure to meet a core requirement of a course or other serious matters.  A student whose enrolment has been discontinued will need to re-apply for admission to HSA.

Domestic student refers to any student who is an Australian citizen, New Zealand citizen or a diplomatic or consular representative of New Zealand, a member of the staff of such a representative or the spouse or dependent relative of such a representative, or a holder of a Permanent Humanitarian Visa, or permanent visa other than a humanitarian visa.

Late enrolment is defined as the enrolment in a unit or module after the re-enrolment closing date specified in the Academic Calendar.

my.npi.edu.au refers to the online Student Portal that allows students to self-manage their enrolment at HSA. Specifically, students are able to:

  • view and update postal address and personal details
  • view and update unit or module enrolment and unit or module set enrolment
  • view and confirm course enrolment details and progression details
  • view and print results and fees notices

Non-award student refers to any student who is studying a single unit or module or several units or modules outside of an award program.

Provisional enrolment is a status at admission based on compulsory attendance in a literacy & numeracy support program with a view to removing the “supported” enrolment status.  

Study period refers to a term, trimester or any other period determined by the Registrar in which on-campus or off-campus classes are normally held and may include study breaks and examination weeks and may be compulsory or non-compulsory.

Suspension refers to a temporary forced cessation of enrolment and may be due to the decision of a panel convened to examine a matter of academic or non-academic misconduct or due to other reasons. After the period of suspension a student may re-enrol normally.

Term refers to a compulsory study period determined by the Registrar in which on-campus or off-campus classes are normally held and may include study breaks and examination weeks.

VET FEE-HELP student refers to any domestic student who is eligible for, and has successfully applied for, Commonwealth  VET FEE-HELP assistance and has obtained VET FEE-HELP assistance for any part or all of their course tuition fees.

VET Student Loans student refers to any domestic student who is eligible for, and has successfully applied for, Commonwealth  VET Student Loan assistance and has obtained the VET Student Loan assistance for any part or all of their course tuition fees.

VET Student Loan Approved Courses refers to the list of qualifications and that are eligible for Commonwealth assistance.  Approved course and loan caps information is available here


General 

Students may appeal any decision in regard to these rules in accordance with the Non-Academic Grievances and Appeals Policy and Procedures

1. Enrolment

1.1 Students are required to formally enrol for each compulsory term of study in accordance with the rules of the course, adhering to course progression and pre-requisite and co-requisite requirements as detailed in the respective Course Sequence Guides.

1.2 Students must enrol in the units or modules which form part of the program of study for the course to which they have been admitted.

1.3 Students are advised that it is their personal responsibility to ensure that they are correctly enrolled each term. Students can review their enrolment details on the student portal at my.npi.edu.au  or through Student Administration provided that identification is produced.

1.4 Students are advised to review the course sequence guide information for their course of enrolment prior to completing each enrolment.  Course guides can be located in the student handbook here

1.5 Students are responsible for ensuring that HSA is notified of any changes in their contact details. HSA will not accept responsibility if official communications fail to reach a student who has not notified HSA of personal detail and contact changes. 

1.6 Each campus may run classes at different days and times and not all units will be available at each campus each study period.  When a class is cancelled, students will be offered an alternative class.  

1.7 HSA reserves the right to cancel a class due to enrolment numbers.

2. Approved census dates

2.1 Each study period has an approved census date which is published on the HSA Academic Calendar. Students will need to ensure their enrolment is finalised by the approved census date. Students who withdraw from units or modules after census date for the study period are liable for the tuition fees for the units or modules  and will be awarded a ‘Withdrawn Failed’ grade for the units or modules.

3. Maximum units or modules in a study period

3.1 Full-time students are normally required to enrol in the maximum number of units of competency in any given compulsory study period as a normal full-time load as specified in the respective course sequence for each course of study. 

3.2 Students may submit a request to their relevant Head of School to exceed these limits. The Head of School will take into account the student’s academic record and any other factors which would require a student to seek enrolment outside of these limits. Approval is not automatic. 

3.3 Students may appeal any decision in this regard in accordance with the Academic Appeals and Grievances Policy and Procedures

3.4 Summer school enrolment will be restricted to a lower number of units or modules than a compulsory study period and are the equivalent of part-time study as specified in the respective course sequence for each course. 

4. Attendance and Participation

4.1 Diploma of Nursing students are learning within a blended model of delivery which involves and requires that students undertake reading, activities and assessments online prior to face to face teaching or clinical lab instruction and assessments.  Failure to complete online reading, activities and assessments will impact student capacity to participate in clinical lab assessments and therefore success with these requirements that work toward completion of the unit.  Diploma of Nursing students are required to complete 100% of scheduled clinical laboratories and be assessed as satisfactory in a minimum of 400 practicum hours  to meet current course accreditation requirements.   

4.2 International Students must attend all face to face on-campus classes, clinical laboratories as scheduled in the timetable.  Classes and clinical laboratories are timetabled at the following times: 8.30am - 11.30am, or 12.00 - 3.00pm, or 3.15pm - 6.15pm.   For information about attendance and participation and hours associated with clinical practicums click here

4.3 Certificate level students who have compulsory placement requirements are required to attend all scheduled classes, and must complete 160 hours of placement.

Commencing students 

5.   Enrolment for commencing students

Commencing students are enrolled in the units or modules of study selected by the student during the admissions process and indicated on the application form according to the rules of the course to which an offer of admission has been accepted and where the student has:

  • submitted a declaration to be bound by the Rules and Policies of HSA
  • provided proof of identity
  • signed the declaration on their application form and indicated that they are an Australian citizen, an Australian Permanent Resident (this includes holders of all categories of permanent resident visas, including Permanent Humanitarian Visas) or a New Zealand Citizen
  • if applying for subsidized funding in either Victoria or Queensland provided proof of residency in the relevant State
  • Undertake a National Police Check and Working with Children check(Blue Card, QLD students)  in the first term of study.  NB: If a disclosable court outcome or positive finding is returned on either of these checks, you may be unable to proceed with the course.
  • completed the appropriate forms and has provided any compulsory data collection and special requirement information as required by government departments or agencies
  • paid all fees (where applicable)
  • completed and submitted a VET FEE-HELP or VET Student Loan form if not paying up-front
  • applied for a Unique Student Identifier(USI) as requested in the application for enrolment and described in the Navitas Unique Student Identifier Privacy Notice here

Continuing students 

6. Enrolment for continuing students 

6.1 Students are required to formally enrol in every compulsory study period except for non-compulsory study periods (for example, summer school). 

Requirements for enrolment

6.2 Students are required to enrol prior to the published re-enrolment closing date and do so through the online Student Portal in my.npi.edu.au.

6.3 Applications for re-enrolment after the re-enrolment closing date must be submitted through Student Administration and may be accepted at the discretion of the National Operations Manager (or designate) or Head of School, however are subject to payment of the late enrolment fee.

6.4 Students are able to enrol in units or modules for which they have met all pre-requisites, co-requisites and any special requirements in accordance with course rules as specified in the respective Course Guide for each course. 

6.5 Students will be permitted to enrol for the following term in units or modules which have pre-requisites prior to receiving results for those pre-requisites. However, if the pre-requisite unit or module is not awarded a ‘Competent’ grade or 'Result Pending Placement' grade, students are required to withdraw from the unit or module and either enrol in another unit or module without those pre-requisites or redo the pre-requisite unit or module (see 5.11–5.12). These variations to enrolment are exempt from the late variation fee. 

6.6 Continuing students who wish to enrol in on-campus units or modules are only able to nominate classes that are timetabled for the specific campus. 

6.7 Students must pay all tuition and other compulsory fees and charges by the prescribed date on the invoice or have successfully requested  VET FEE-HELP or VET Student Loan for their unit or module enrolment to be valid.  Failure to pay fees and charges by the prescribed date will lead to suspension of enrolment in the first instance and may lead to discontinuation of enrolment. Tuition fees for second(and approved additional) attempt enrolments in a unit of competency or its equivalent in superseded training packages are not eligible for the any state based government subsidy contribution.

6.8 Students must complete any other required enrolment procedures or special requirements as specified in the Course Guide for the respective course. 

6.9 Students are responsible for maintaining a rate of enrolment which will allow them to complete their course by the maximum course duration published in the respective Course Guide.  The enrolment of students who have exceeded the maximum course duration for their course can be discontinued.

6.10  Students must have applied  for a Unique Student Identifier(USI) as requested in the application for enrolment and described in the Navitas Unique Student Identifier Privacy Notice here

Pre- and co-requisite units or modules

6.10 Some units or modules at HSA  have pre-requisite or co-requisite requirements. These are listed in the respective Course Sequence information for the course of study. 

6.11 Students are responsible for ensuring that any specified pre-requisite or co-requisite requirements are met. HSA has the right to withdraw a student's enrolment in a unit or module if the pre-requisites or co-requisites have not been met. The student will be notified of the withdrawal in writing. 

6.12 A request for rule waiver regarding pre- and co-requisites can be made in writing to the Head of School (or delegate)  with due reference to any professional accreditation requirements. 

Restrictions

7. Enrolments exceeding award requirements

7.1 The HELP debt loan scheme(VET FEE-HELP or VET Student loan) is only available for units or modules respectively which are part of a course of study leading to a  VET award respectively. Units or modules in excess of the minimum requirements for their award are not considered to be leading to the award and are not covered by the HELP debt loan scheme. Students wishing to enrol in units or modules which are in addition to the requirements of their enrolled award course will need to enrol on a non-award full up-front fee paying basis.  VET FEE-HELP and VET Student loans is not available for clinical placement make-up hours.

8. Repeat enrolment in units or modules already passed

8.1 With the permission of the relevant Head of School  a student may repeat any unit or module for which a passing grade has been awarded.

8.2 If a student elects to repeat a unit or module already passed the unit or module will not be eligible for  VET FEE-HELP or VET Student Loan assistance, or a state government subsidy therefore the student will be liable for the full tuition fees for the unit or module upfront.

8.3 The original passing grade shall remain on the student's academic record and a second entry shall record the new grade obtained.

8.4 Students eligible for and using the VET Student loan scheme assistance will not be able to use the  VET Student Loan for the tuition fees for any unit of competency they are repeating. 

9. Restrictions on class enrolments for units and allocation for clinical placement

9.1 The Head of School (or designate) may impose restrictions on the enrolment of a student in accordance with HSA Policies.

9.2 HSA may impose enrolment quotas on particular units or modules or classes and these may vary across modes of delivery. Quotas may be modified by the National Operations Manager. Quotas may be of a minimum or maximum number of students.  HSA reserves the right to cancel classes that do not have sufficient enrolments.

9.3 Students who have not met the pre-requisite and co-requisite academic and mandatory preparation requirements, including completion of all clinical lab assessments, will not be eligible for allocation to a clinical practicum or placement. 

9.4 Students enrolled in the Diploma of Nursing may only attempt any single unit of competency twice.  Further enrolments in a unit of competency must be approved by the Head of School.  Students are required to make application in writing requesting a third enrolment.  Students must include the strategies they will use to ensure they have success with the unit of competency.  The Head of School may impose requirements on the student to promote success.

9.5 Students who are enrolled in HLTAP501C Analyse Health and/or  HLTEN507C Administer and monitor medications in the workplace for a second enrolment will not be eligible for allocation to clinical placement 3 in the same term of study that these are being undertaken.

9.6 Students who are enrolled in HLTAAP003 Analyse and Respond to Client Health Information for a second enrolment will not be eligible for allocation to clinical practicuum 2 in the same term of study that this unit is being undertaken.

9.7 Students who are enrolled in HLTENN007 Administer and monitor medicines and intravenous therapies for a second enrolment will not be eligible for allocation to clinical practicuum 3 in the same term of study that this unit is being undertaken.

10. Non-award enrolment

10.1 Non-award enrolment into a non-award program and one or more non-award units or modules is available for units of competency. 

10.2 It is intended that non-award students are studying for reasons other than gaining credit towards an award course. Some non-award courses such as those based on training package qualifications, however, contain units of competency. If the non-award enrolment involves one or more units of competency and the student chooses to be assessed and successfully completes the assessments for those units of competency, the student will receive a statement of attainment in relation to those units of competency.

10.3  A student who is subsequently admitted to an award course at HSA for which the unit of competency(ies) successfully completed as a non-award student form a part, may apply for corresponding credit toward the award course.

10.4 Students enrolled in non-award units or modules or programs of study are not permitted to vary their enrolment after census dates. At census date all enrolled students, including enrolled non-award students, are liable for tuition fees.

10.5 All non-award single unit or module enrolments are only offered on an up-front full-fee paying basis. 

10.6 HSA reserves the right to limit the unit(s), module(s) or unit of competency(ies) available for non-award enrolment as determined by HSA from time to time.

10.7  HSA may limit the number of single unit or module non-award enrolments which a student may undertake in any trimester, year or course, regardless of the permission to enrol that the student may have received from Heads of Schools/VET offering the courses.

10.8  HSA  may decline permission to enrol in any single non-award unit or module if the student has not completed the required pre or co-requisites for that unit or module.

11. Concurrent enrolment in more than one course 

11.1 No student is permitted to enrol in more than one award course at HSA except with the written approval of the relevant Head of School. 

11.2 Students may enrol concurrently in two HSA courses provided:

11.2.1 The student obtains written permission from the Head of School;

11.2.2 Minimum progression rates are met in both courses;

11.2.3 Maximum unit or module load per study period, for both courses combined, does not exceed limits set by the Head of School;

11.2.4 Students who have requested  VET FEE-HELP or VET Student loan assistance, keep in mind the  VET FEE-HELP limit. 

11.3 A student on Conditional Enrolment is not permitted to be enrolled in a concurrent course. 

11.4 The General Manager or delegate may suspend from enrolment any student who is found to be enrolled, without approval, in more than one award course. 

Variations to enrolment 

12. Variation to enrolment

Students are able to vary their enrolment by submitting a valid request to HSA to:

  • withdraw from a unit or module of study
  • substitute a unit or module of study for another
  • add a unit or module of study 

13. Important dates for variations

13.1 Prior to the online re-enrolment closing date, students are able to vary their unit or module enrolment without financial liability or academic penalty through the my.npi.edu.au  Student Portal. 

13.2 After the re-enrolment closing date and before the census date, students are able to vary their unit or module enrolment without liability for tuition fees or academic penalty through Student Administration only. Variations to unit or module enrolment after the re-enrolment closing date attract a variation fee. 

13.3 Variation to unit or module enrolment is not permitted after census date without financial and academic penalty.

13.4 After census date students are liable for tuition fees. 

14. Addition or substitution of units or modules

14.1 Students may(subject to resources)  add units or modules to their program of study, or substitute units or modules within a program of study, prior to midnight (Australian Eastern Standard Time) on the final working day of the first week of a term through Student Administration.

14.1.1 In the case of summer school or other non-compulsory study periods students may add units or modules to their program of study, or substitute units or modules within a program of study, up until midnight (Australian Eastern Standard Time) on the census date through student administration.

14.2 To ensure students are not disadvantaged in their studies by commencing units or modules late, applications to add or substitute units or modules received after the above date and before the approved census date will only be considered where there are clearly demonstrated extenuating circumstances and must have approval by the Head of School (or designate).

14.3 Students seeking late enrolment in a unit or module may be required to provide documentary evidence supporting their claim of extenuating circumstances. Approval is not automatic.

14.4 Applications for unit or module enrolment will not be accepted after the approved census date.

15. Withdrawing from units or modules

Before the approved census date 

15.1 Students may discontinue enrolment in a unit or module without financial or academic penalty up until midnight (Australian Eastern Standard Time) on the approved census date.

15.2 Students who discontinue their enrolment in a unit or module before the census date but after the re-enrolment closing date will not be liable for a late variation fee.

After the approved census date 

15.3 Students who withdraw from a unit or module after the approved census date will be liable for the full tuition fees and awarded:

  • a grade of ‘Withdrawn Fail’ for a unit of competency withdrawn after census if all assessment requirements are not successfully passed(this includes any unit that includes clinical placement/practicum requirements to successfully meet all requirements of the unit of competency)

15.4 Students who withdraw from a unit or module after the approved census date due to special circumstances may apply in writing to the National Operations Manager (or designate) for consideration of withdrawal without financial and academic penalty through submitting a Special Circumstances form and relevant supporting documentation. Special Circumstances applications must be made within the required timeframe, which is 12 months from the end of the term in which they were enrolled in the withdrawn unit or module.  Please note: Students are not able to apply for Special Circumstances for any placement fees incurred for make-up hours, repeat placement rotations  or additional placement costs associated with confirmed placements  subsequently cancelled due to personal student circumstances.

16. Deferral of course enrolment

16.1 Students are permitted to defer their enrolment in a course prior to census date by completing a Deferral of Course of Study form.

16.2 Students who are enrolled in units or modules at census date must withdraw from those units or modules and are subject to the conditions specified at 13, 15.1 and 15.2 above. Deferral is not permitted after census date.

16.3 Deferral of enrolment may be granted for a maximum period of one year following a formal written request from the student.

16.4 Students who formally defer for a period of up to one year will be permitted to enrol in their course of study upon their return.

16.5 Students who have been granted a deferral of less than one year but do not enrol at the completion of their deferral are permitted to enrol within the year limit with permission from the Head of School subject to the availability of the course (or its equivalent) at the time of re-enrolment.

16.6 Students who do not have a valid unit or module enrolment by the approved census date for the term following the one year deferral limit will be regarded as having ceased their course of study and will need to apply for re-admission to HSA and the course.

16.7 Students who have been placed on Conditional Enrolment may defer; however, they will continue under the Conditional Enrolment status on their return to study.

16.8 Students subject to suspension or discontinuation of enrolment are not eligible for deferral.

16.9 Periods of deferral are not included when calculating a student's progression in a course but do count towards the maximum course duration.

16.10 Students who have deferred may only return to the same course if they are able to complete the course within the permitted maximum course duration of that course. Where the student cannot complete the course within the permitted maximum course duration the student will be required to transfer to a course deemed equivalent by HSA, subject to the availability of the course or its equivalent at the time of re-enrolment.

16.11 Credit for units or modules completed in the previous course may be granted but some units or modules may not be relevant to the new course.

17. Non-enrolment

17.1 Domestic Students: All Students who do not enrol and do not officially defer their enrolment by the census date are contacted and reminded of the requirement to enrol in every compulsory period and encourage to formally defer.   

17.2 Domestic students who do not have a valid unit enrolment by the census date of the fourth term after non-enrolment will be regarded as having ceased their course of study and will be 'Withdrawn-lapsed' and will need to apply for re-admission to HSA and to the course in order to return to study.

18. Reinstatement of enrolment in a course following suspension for non-payment of fees 

18.1 Students whose enrolment is suspended for non-payment of fees may apply for reinstatement of their enrolment after paying the relevant fees and may only return to the same course if they are able to complete the course within the permitted maximum course duration.  Where the student cannot complete the course within the permitted maximum course duration the student will be required to transfer to a course deemed equivalent by HSA, subject to the availability of the course or an equivalent at the time of re-enrolment.

18.2 Credit for units completed in the previous course may be granted but some units may not be relevant to the new course.

19. Suspension and enrolment after suspension  for academic or non-academic misconduct

19.1 A student may be suspended following a decision of a panel convened to examine a matter of academic or non-academic misconduct or due to other reasons

19.2 Students who have been suspended from study at HSA have an automatic right of resumption of study in the same course in which they were enrolled at the time they were suspended (or a course deemed by HSA to be equivalent) if they are able to complete the course within the permitted maximum course duration.  Although students have an automatic right of resumption of study, they must discuss and reach agreement on their selection of units or modules with the Head of School

19.3 Following agreement, students need to enrol in the units for the upcoming study session by the advertised due date for enrolment. Where the student cannot complete the course within the permitted maximum course duration the student will be required to transfer to a course deemed equivalent by HSA, subject to the availability of the course or an equivalent at the time of re-enrolment. 

19.4 Credit for units completed in the previous course may be granted but some units may not be relevant to the new course.

20. Enrolment after discontinuation of enrolment 

20.1 A student’s enrolment may be discontinued, for a specified minimum or maximum period, as the result of a decision of a panel convened to examine a matter of academic or non-academic misconduct or convened to examine the failure to meet a core requirement  or due to other reasons. 

20.2 Where a student’s enrolment has been discontinued:

a) the student will be recorded as discontinued from the course;

b) the student will not be entitled to any benefits, advantages or privileges of HSA for the specified period;

c) the student will not be permitted to enrol in any course of study at HSA whether for award or otherwise during the specified period; and

d) the student may re-apply for readmission to the course at the end of the period of exclusion through the normal application process.

Readmission is not automatic and conditions relating to the student's future conduct may be set by the General Manager or delegate

20.3 Credit for units completed in the previous course may be granted but some units may not be relevant to the new course. 

21. Withdrawal from course

HSA recognises that, for a variety of reasons, some students will wish to withdraw from a course of study prior to its completion. Before doing so, however, students are strongly advised to discuss their situation with the Head of School(or delegate) , Student Administration team  or student counsellor to consider other alternatives or gain advice on withdrawal procedures. 

21.1 The application to withdraw from a course must be made on a Withdrawal from Course of Study form and must be lodged before the relevant census date in order to avoid fees or FEE-HELP liability for that study period. 

21.2 Course withdrawals processed after the census date.  Students remain liable for the tuition fees associated with the term of enrolment and in the case of students on approved payment plans any tuition fees covered by a payment plan from prior terms.

22. Re-admission after withdrawal from a course 

22.1 Students who withdraw from a course must re-apply for admission if they wish to return to study at a later date.

23. Time limits for the completion of a course of study

23.1  All courses will have a normal duration expressed in terms of the number of years of full-time study required for completion. Students must complete their course within the maximum course duration. The maximum permitted course duration for each course is available in the respective Course Guide.

23.2  Students who transfer into a new course must complete their course by the maximum permitted course duration of the new course less the proportion of the course for which credit has been received. The proportion is calculated on an equivalent full-time study load basis. This rule also applies to students who transfer from a superseded course into a matching course with a revised course sequence.